Finance & General Purposes Committee

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

(Please be aware that this meeting is not recorded)

To Members of the Finance & General Purposes Committee 

Councillors: A Mosley (Chair), P Moseley (Vice-Chair), R Dartnall, J Dean, N Green, A Phillips, D Vasmer & R Wilson

All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 6 February 2023 at 6.00 pm in the Council Chamber, Shirehall in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence

• 2DECLARATIONS OF INTEREST

  To receive Declarations of Pecuniary Interest in accordance with the Code of Conduct

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meeting held on 9 January 2023.

  Attachments:

  • 23.01.09 F&GP Minutes

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

  To consider any matters arising from the previous meeting

• 5GRANTS

  (i)            To receive an update of money granted through:

  1. 1. 1. 1. Community Grant Fund
           2. Councillor Grant Fund

  (ii)           To consider applications received

  	Applicant	Purpose of Application	Amount requested
  (a)	Belle Vue and Coleham Community Action Group	Purchase of food to support for community food bank at Barnabas Church.	£750
  (b)	Community @ In Good Hands CIC	Facilitation of two new initiatives: Singing for Fund and Wellbeing and In Good Hands Choir	£1,500
  (c)	Friends of Copthorne Park	Creation and design of an information board at Copthorne Park Countryside site.	£750
  (d)	Friends of Darwin’s Walk Pond	Fund and conduct surveys of Darwin’s Walk pond wildlife, water quality, protein levels, small mammals and bats.	£600
  (e)	Remap Shropshire	The design and manufacture of custom-made equipment for people with disabilities.	£250
  (f)	Shrewsbury Amateur Swimming Club	To provide 5 tasters/introduction to club swimming training events for children.	£1,000
  (g)	The Shrewsbury Ark	To fund training and expenses for volunteers.	£2,000
  (h)	Shrewsbury Arts Trail	An accessible trail of 3 bronze sculptures supported by 200 regional and local artists in 16 exhibitions, 8 workshops and 5 events across the town.	£2,000
  (i)	Shrewsbury Cantata Choir	Concert performance of Mendelsohn’s Elijah by Shrewsbury Festival Chorus in June 2023.	£2,000
  (j)	Shrewsbury Food Hub	To fund food distribution costs to support the community including volunteers’ expenses, transport and FareShare surplus food purchasing.	£2,000
  (k)	Shrewsbury Musical Theatre Company	Exhibition of memorabilia and photos from past century – part of Centenary celebration of Shrewsbury Musical Theatre Company.	£1,965.46
  (l)	Shrewsbury Railway Heritage Trust	Insulation of community meeting room.	£2,000
  (m)	Shrewsbury Ramblers	To write and publish a book of walks by Shrewsbury residents for the benefit of the local community and visitors to the area.	£1,894.22
  (n)	Shrewsbury Repair Café	To support the residents of Shrewsbury in reducing items sent to waste and recycling by encouraging, promoting and facilitating repair and re-use of items.	£750

  Attachments:

  • (i) Grant Summary
  • Belle Vue & Coleham Community Action Group
  • Community @ In Good Hands
  • Remap Shropshire
  • Shrewsbury Amateur Swimming Club
  • The Shrewsbury Ark
  • Shrewsbury Arts Trail
  • Shrewsbury Cantata Choir
  • Shrewsbury Food Hub
  • Shrewsbury Musical Theatre Company
  • Shrewsbury Railway Heritage Trust
  • Shrewsbury Ramblers
  • Shrewsbury Repair Cafe

• 6UPDATE ON COMMITTEE & WORKING GROUP ACTIVITY

  To receive an update on activity of the the following Committees/Working Groups that report to this Committee:

  1. 1. Youth Working Group – 19 January 2023

  Attachments:

  • Youth Services Minutes 23.01.19

• 7PAYMENT SCHEDULES

  To approve the payments schedules for the period 26 November 2022 – 27 January 2023

  Attachments:

  • Schedule of payments

• 8QUARTER 3 MANAGEMENT ACCOUNTS

  To receive a report on the Quarter 3 Management Accounts

  Attachments:

  • Agenda 8i - Q3 report YE23
  • Agenda 8ii - Q3 accounts YE23

• 9INTERNAL AUDITOR

  To review the Effectivness of the Internal Auditor

  Attachments:

  • Effectiveness of internal audit

• 10TENDER WORK

  To receive a report on recent tendering activity

  Attachments:

  • Tender Works
  • Tender Progress

• 11MARKETS UPDATE

  To receive an update on the Markets operations within Shrewsbury

  Attachments:

  • Market Update February 2023
  • Market Survey

• 12CAPITAL PROGRAMME

  To receive an update on the Capital Programme

  Attachments:

  • 2022-23 Capital Projects Action Plan

• 13RISK MANAGEMENT

  To review the Council’s Risk Management Strategy in readiness for the end of year accounts and Annual Report preparation, including:

  (i)            Risk Management Strategy

  (ii)           Risk Management Action Plan

  (iii)          Counter Fraud & Corruption Strategy

  Attachments:

  • (i) - Risk Management Strategy
  • (iii) - Counter Fraud & Corruption Strategy

• 14INVESTMENT STRATEGY

  To review the Council’s Investment Strategy

  Attachments:

  • Annual Investment Strategy 2023-24

• 15LAND TRANSFER FROM SHROPSHIRE COUNCIL

  To receive an update on countryside land