Annual Council

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Meeting Date: 
Monday, 20 May, 2019 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

 

To All Members of the Council

Dear Councillor 

You are hereby summoned to attend the Annual meeting of the Shrewsbury Town Council scheduled to take place on Monday 20th May 2019 in the Walker Theatre at Theatre Severn, Frankwell Quay, in order to transact the following business.

 

Helen Ball
Town Clerk

Roll Call and Apologies for Absence

Meeting Agenda Items

# Item
 

1

Election of Mayor for 2019/2020

(i)            To be proposed & seconded:

 

“That Councillor PHIL GILLAM be elected Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Council in May 2020”

 

Those on the top table (Outgoing Mayor & Mayoress; Mayor & Mayoress Elect and Town Clerk together with the Deputy Mayor Elect and the Chaplain) leave the Theatre behind the Mace Bearers and Sword Bearer

 

The Mayoral Party returns with the New Mayor and Deputy Mayor Elect robed

 

The Outgoing Mayor & Mayoress hand over the Chains of Office to the newly elected Mayor & Mayoress

 

The Mayor reads aloud and signs his Declaration of Acceptance of Office as Mayor of Shrewsbury

 

(ii)          New Mayor’s Speech

 

2

VOTE OF THANKS TO RETIRING MAYOR

(i)            To be proposed and seconded:

 

“That the Town Council hereby expresses its sincere thanks to Councillor PETER NUTTING for the efficient, enthusiastic and impartial manner in which she discharged her duties as Mayor of Shrewsbury Town Council and that the Council also wishes to record its appreciation of the manner in which MRS JULIE NUTTING has contributed to the success of her husband’s Term of Office as his Mayoress.”

 

(ii)          Presentation by the Mayor to the Retiring Mayor of his Past Mayor’s Badge and a Framed Vote of Thanks

 

(iii)         Presentation by the Mayor to the Retiring Mayoress of her Past Mayoress’s Badge and a gift

 

3

RESPONSE OF RETIRING MAYOR

 

4

ELECTION OF DEPUTY MAYOR FOR 2019/2020

(i)            To be proposed and seconded:

 

“That Councillor NIC LAURENS be elected Deputy Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Council in May 2020”

 

The Mayor hands over the Chain of Office to the Deputy Mayor. 

 

The Deputy Mayor reads aloud and signs his Declaration of Acceptance of Office as Deputy Mayor of Shrewsbury. 

 

5

MINUTES OF COUNCIL - 25TH MARCH 2019

To be proposed and seconded that the Minutes of the meeting of Council held on 25th March 2019 be approved and signed as a true and accurate record

AttachmentSize
File Agenda 5 - 19.03.25 Full Council Minutes.docx38.74 KB
 

6

COMMUNICATIONS

To receive any communications from the Mayor or Town Clerk

 

7

DATES AND TIMES OF ORDINARY MEETINGS

To be proposed and seconded that the dates and times of ordinary meetings of the Council and Committees be confirmed.

AttachmentSize
PDF icon Agenda 7 - Diary 12 Month Overviews May 2019 - April 2020 (Committee).pdf283.33 KB
 

8

TERMS OF REFERENCE OF COMMITTEES

To be proposed and seconded that the Council retains the following Committees and that the terms of reference of those Committees be adopted namely:

 

(i)           Finance and General Purposes Committee;

(ii)          Recreation and Leisure Committee;

(iii)         Planning Committee;

(iv)         Civics Committee;

(v)          Personnel Committee;

(vi)         Grievance Committee;

(vii)        Youth Services Committee.

 

AttachmentSize
Microsoft Office document icon Agenda 8 - Terms of Reference.doc71 KB
 

9

APPOINTMENT TO COMMITTEES

To be proposed and seconded that members of Committees be appointed in accordance with the nominations submitted by the respective groups, which have been determined having regard to the rules of political balance

 

(viii)         Finance and General Purposes Committee (8 members);

(ix)           Recreation and Leisure Committee (8 members);

(x)            Planning Committee (8 members);

(xi)           Civics Committee;

(xii)          Personnel Committee (5 members);

(xiii)         Grievance Committee (5 members);

(xiv)         Youth Services Committee (6 members).

AttachmentSize
Microsoft Office document icon Agenda 9 & 10 - Membership of Committees 2019_20.doc107.5 KB
 

10

APPOINTMENT OF COMMITTEE CHAIRMAN AND VICE CHAIRMAN

 

To be proposed and seconded the appointment of members to serve as Chairman and Vice-Chairman of the following committees:

 

(i)           Finance and General Purposes Committee;

(ii)          Recreation and Leisure Committee;

(iii)         Planning Committee;

(iv)         Civics Committee;

(v)          Personnel Committee;

(vi)         Grievance Committee;

(vii)        Youth Services Committee.

 

AttachmentSize
Microsoft Office document icon Agenda 9 & 10 - Membership of Committees 2019_20.doc107.5 KB
 

11

MEMBERSHIP OF THE COUNCIL TO OUTSIDE BODIES

 

To be proposed and seconded that the Council continues to be members of the following organisations:

 

(i)          National Association of British Markets Authorities;

(ii)         Shropshire Association of Local Councils;

(iii)        National Association of Allotment & Leisure Gardens;

(iv)        Association of Historic Towns;

(v)         Association of Town & City Management.

 

 

12

REPRESENTATIVES ON OUTSIDE BODIES

To be proposed and seconded that the members/representatives be appointed to serve on the various outside bodies in accordance with the nominations by the respective groups.

AttachmentSize
Microsoft Office document icon Agenda 12 - Outside Bodies Representatives.doc51 KB
 

13

BANK ACCOUNT - AUTHORISED SIGNATORIES

To be proposed and seconded that the Councillors holding the following Offices be signatories on the Council’s Bank Accounts for which two Councillors must sign any order for payment:

(1)          Mayor - Councillor P Gillam

(2)          Deputy Mayor – Councillor Nic Laurens

(3)          Conservative Representative – Councillor P Nutting

(4)          Labour Representative – Councillor A Mosley

(5)          Liberal Democrat Representative – Councillor H Fraser

(6)          Another – Councillor K Roberts

 

 

 

14

CORPORATE GOVERNANCE

To be proposed and seconded that the following documents remain in situ:

(i)           Standing Orders (copies previously circulated to all members);

(ii)          Financial Regulations (copies previously circulated to all members)

 

 There being no further business the meeting shall be concluded with all Councillors and guests invited to partake of drinks and light refreshments with the Mayor in the Haydn Smith Room

 

AttachmentSize
File Agenda 14(i) - Standing Orders - May 2019.docx188.33 KB
Microsoft Office document icon Agenda 14(ii) - Financial Regulations May 2019.doc293 KB
Word Document