Finance & General Purposes Committee

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SHREWSBURY TOWN COUNCIL
Livesey House
7 St John’s Hill
Shrewsbury
SY1 1JD

(Please be aware that this meeting is not recorded)

To Members of the Finance & General Purposes Committee

Councillors: A Mosley (Chair), P Moseley (Vice-Chair), R Dartnall, J Dean, N Green, A Phillips, D Vasmer & R Wilson

All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 5 February 2024 at 6.00pm in the Committee Room, Livesey House in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence

• 2DECLARATIONS OF INTEREST

  To receive Declarations of Pecuniary Interest in accordance with the Code of Conduct

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meeting held on 22^nd January 2024

  Attachments:

  • 24.01.22 F&GP Minutes

• 4MATTERS ARISING FROM PREVIOUS MEETINGS

  To consider any matters arising from the previous meeting

• 5GRANTS

  (i)            To receive an update of money granted through:

  1. 1. 1. Community Grant Fund
        2. Councillor Grant Fund

  (ii)           To consider applications received

   

  	Applicant	Purpose of Application	Amount requested
  (a)	Shrewsbury & Oswestry Crucial Crew 2024	Costs towards 2024 Crucial Crew event	£1000
  (b)	Community Council of Shropshire	Supporting Shrewsbury’s elderly (Dementia Care and Share Group) and Musketeers & Maidens physical disability group, providing tailored sessions, fostering community, improving wellbeing	£2000
  (c)	MakeSpace Arts & Well-Being CIC Ltd	Refurbishment of pedestrian street entance for the English Bridge Workshop	£2000
  (d)	Shrewsbury Ark	Hire of minibus for travel between Shrewsbury and Telford for clients to attend ‘Sport Work’ activities.	£1000
  (e)	Shrewsbury Summer Season Ltd	An exhibition to celebrate 40 years of the Shrewsbury Town Crier, Martin Wood	£880
  (f)	Shropshire Youth Association	All Together Outdoor Space – rebuild outside area	£1290
  (g)	Cricket Shropshire Board	Indoor cricket sessions for asylum seekers (6 weeks)	£550
  (h)	Foodbank PLUS (Barnabas Community Projects)	To purchase and distribute essential cooking and low cost heating items to those in financial need.	£1000

  Attachments:

  • 5i Grant Summary
  • REDACTED Application Crucial Crew
  • REDACTED Application Community Resource
  • REDACTED Application MakeSpace Arts & Well-Being
  • REDACTED Application Shrewsbury Ark
  • REDACTED Application Shrewsbury Summer Season
  • REDACTED Application Shropshire Youth Assocation
  • REDACTED Application Shropshire Cricket Board
  • REDACTED Application Foodbank PLUS

• 6PAYMENT SCHEDULES

  To approve the payments schedules for the period 28^th November 2023 to 29^th January 2024

  Attachments:

  • Agenda 6 - Schedule of payments

• 7QUARTER 3 MANAGEMENT ACCOUNTS

  To receive a report on the Quarter 3 Management Accounts

  Attachments:

  • Agenda 7i - Q3 report 23-24
  • Agenda 7ii - Q3 accounts YE24

• 8INTERNAL AUDITOR

  To review the Effectivness of the Internal Auditor

  Attachments:

  • Agenda 8 - Internal Auditor

• 9TENDER WORK

  To receive a report on recent tendering activity

  Attachments:

  • Tender Works
  • Tender Progress

• 10YOUTH ACTIVITIES

  To receive an update on recent youth activities

  Attachments:

  • YCM report
  • Youth stats

• 11CAPITAL PROGRAMME

  To receive an update on the Capital Programme

  Attachments:

  • 2022-23 Capital Projects Action Plan

• 12RISK MANAGEMENT

  To review the Council’s Risk Management Strategy in readiness for the end of year accounts and Annual Report preparation, including:

  (i)            Risk Management Strategy

  (ii)           Risk Management Action Plan

  (iii)          Counter Fraud & Corruption Strategy

  Attachments:

  • Agenda 13(i) - Risk Management Strategy
  • Agenda 12(iii) - Counter Fraud & Corruption Strategy

• 13INVESTMENT STRATEGY

  To review the Council’s Investment Strategy

  Attachments:

  • Annual Investment Strategy 2024-25