Finance and General Purposes Committee

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance and General Purposes Committee

Councillors: A Mosley (Chair), P Moseley (Vice-Chair), M Davies, R Dartnall, J Dean, N Green, A Phillips, D Vasmer

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 14th June 2021 at 6pm via Microsoft Teams in order to transact the following business.

Please note this is an informal virtual meeting of the Committee convened to assist the Town Clerk with carrying out the delegated powers granted to her by Full Council on 22 March 2021 & Finance & General Purpose Committee on 12 April 2021.

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence.

• 2DECLARATIONS OF PECUNIARY INTEREST

  To receive Declaration of Interests in accordance with the Code of Conduct

• 3CHAIRMAN & VICE-CHAIRMAN

  To update the committee on the Chairman & Vice-Chairman as approved by Council

  Attachments:

  • Agenda 3&4 - Chairmanship & Terms of Reference

• 4TERMS OF REFERENCE

  To update the committee on the new Terms of Reference of the Committee as approved by Council

  Attachments:

  • Agenda 3&4 - Chairmanship & Terms of Reference

• 5OFFICER DELEGATION

  To update the committee on the current Officer Delegation to reduce the need to hold virtual meetings whilst COVID restrictions exist

  Attachments:

  • Agenda 5 - Scheme of Delegation

• 6MINUTES OF THE LAST MEETING

  To approve the minutes of the meeting held on 12 April 2021.

  Attachments:

  • Agenda 6 - 21.04.12 Finance_Minutes

• 7MATTERS ARISING FROM PREVIOUS MEETINGS

• 8RECOMMENDATION FROM RECREATION & LEISURE COMMITTEE

  To consider the recommendations of the Recreation & Leisure Committee to part-fund the installation of Geo-sensing Counters alongside Shrewsbury Business Improvement District & Shropshire Council

  Attachments:

  • Agenda 8 - Shrewsbury Town GEO-Sense proposal Sept 2020

• 9PAYMENT SCHEDULES

  To approve the payments schedules for the period 1 April- 4 June 2021

  Attachments:

  • Agenda 9 - Schedule of payments

• 10END OF YEAR ACCOUNTS

  To recommend to Council in accordance with the Accounts & Audit Regulations 2011 and subject to sign-off by the Internal Auditor, the approval of the annual accounts

   

  (i)           Annual Report

  (ii)          Statement of Accounting Policies

  (iii)         Annual Governance Statement

  (iv)         Income & Expenditure Account

  (v)          Statement of Movement of Reserves

  (vi)         Balance Sheet

  (vii)        Annual Return

  Attachments:

  • Agenda 10 - Accounts YE21- DRAFT
  • Agenda 10 - Annual-Return-Part3-2021-DRAFT

• 11INTERNAL AUDITOR

  To consider the report of the Internal Auditor in relation to the final audit of the 2020/21 accounts

  Attachments:

  • Agenda 11 - STC Final update report 2020-21
  • Agenda 11 - AGAR YE21 - page 3 IA

• 12CAPITAL PROGRAMME

  (i)            To update on the 2020/21 Programme

  (ii)           To update in the 2021/22 Programme

  (iii)          To update on the recommendations of the Group Leaders in relation to the Councillor Wishlist

  Attachments:

  • Agenda 12(i) - 2020_2021 Projects In Progress
  • Agenda 12(ii) - 2021_22 Plan

• 13TENDER WORK

  To receive a report on recent tendering activity

  Attachments:

  • Agenda 13 - Tender Works

• 14MARKETS

  To receive an update on the work of the general market

  Attachments:

  • Agenda 14 - Markets

• 15MATTERS ARISING FROM THE ANNUAL TOWN MEETING

  To consider the Council’s position in relation to the following matters that were raised at the Annual Town Meeting:

   

  (i)     Security in the Quarry

  (ii)    Use of alcohol in the Quarry

  (iii)   CCTV Monitoring Issues

  (iv)   General policing in the town

   

   

   

   

   

   

  Attachments:

  • Agenda 15 21.06.01 - Annual Town Meeting Minutes

• 16PROPOSAL TO SUPPORT THE PROVISION OF BOXING FOR YOUNG PEOPLE

  To consider a proposal to support boxing provision for the young people of Shrewsbury

   

  Attachments:

  • Agenda 16 - Proposal to Support the Provision of Boxing for Young People

• 17EXCLUSION OF THE PUBLIC

  To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

• 18LAND ADOPTION

  To consider the adoption in developer land

• 19LAND/PROPERTY DISPOSAL

  To consider requests for land & property disposal

• 20EASEMENT REQUEST

  To consider a request for easement over Council land to access the main sewage system