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Finance and General Purposes Committee – 04/06/2018

Finance and General Purposes Committee – 04/06/2018

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, P Gillam, N Laurens, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 04 June at 18:00 at the Guildhall, Frankwell Quay, in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

  • 1Apologies

    To receive and accept apologies for absence.

  • 2Declarations of Pecuniary Interests

    To receive Declaration of Interests in accordance with the Code of Conduct.

  • 3Minutes of the Last Meeting

    To approve the minutes of the meetings held on 2 May 2018.

    Attachments:

  • 4Matters Arising from Previous Meetings

  • 5Payments

    To approve the payments schedules for the period 1 April 2018 – 31 May 2018.

  • 6End of Year Accounts

    To recommend to Council in accordance with the Accounts & Audit Regulations 2011 and subject to sign-off by the Internal Auditor, the approval of the annual accounts. 
     
    (i)         Annual Report
    (ii)        Statement of Accounting Policies
    (iii)       Annual Governance Statement
    (iv)       Income & Expenditure Account
    (v)        Statement of Movement of Reserves
    (vi)       Balance Sheet
    (vii)      Annual Return

  • 7Consultations

    To consider Town Council Responses to the following:
     
    (i)         HM Government Consultation – Powers for dealing with unauthorised development and encampments
     
    https://www.gov.uk/government/consultations/powers-for-dealing-with-unauthorised-development-and-encampments
     
    (ii)        West Mercia Officer of the Police & Crime Commissioner – Town & Parish Council Survey
     
    https://www.westmercia.police.uk/article/45048/Communities-Asked-for-Feedback-on-Local-Policing
     
    (iii)       Shropshire Council – Additional Car Parking Proposals
     
    http://www.shropshire.gov.uk/get-involved/shropshire-council-s-parking-strategy-additional-proposals/    
     
    (iv)        Future Fit – future of hospital provision
     
    http://nhsfuturefit.org/useful-documents/draft-public-consultation-documents

    Attachments:

  • 8GDPR

    To receive an update on the General Data Protection Regulations and proposals to meet compliance by 25th May 2018.

  • 9Hills Lane

    To consider possible upgrades to the Hills Lane Toilets to address unauthorised usage and further consider an extension to the current lease which is due to expire.

  • 10Information and Signage

    (i)         To receive an update on plans for Geosensing monitors to be put in key Town Council locations
     
    (ii)        To consider signage and information boards for the Library Grounds
     
    (iii)       To receive an update on wayfinding.

  • 11Big Town Plan

    To receive an update on progress of the Big Town Plan work.

  • 12Exclusion of the Public

    To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

  • 13Sunday Market

    To receive an update regarding the Sunday Market Agreement & Financing.