Finance and General Purposes Committee – 01/02/2021

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs G Burgess, Mrs H Fraser, Ms J Mackenzie, Mrs P Moseley, A Mosley, A Phillips & D Vasmer

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 1 February 2021 at 6.00pm via Microsoft Teams in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

• 1APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence

• 2DECLARATIONS OF INTEREST

  To receive Declarations of Interest in accordance with the Code of Conduct

• 3MINUTES OF THE LAST MEETING

  To approve the minutes of the meeting held on 11 January 2021

  Attachments:

  • 220Agenda20320-20Finance_Minutes2021.01.11

• 4MATTERS ARISING FROM THE PREVIOUS MEETING

• 5PAYMENT SCHEDULES

  To approve the payments schedules for the period 1-22 January 2021

  Attachments:

  • 420Agenda20520-20Schedule20of20payments

• 6QUARTER 3 MANAGEMENT ACCOUNTS

  To receive a report on the Quarter 3 Management Accounts

  Attachments:

  • 620Agenda206i20Q320accounts2020-21
  • 720Agenda206ii2020-20Q320report2020-21

• 7TENDER WORK

  To receive a report on recent tendering activity

  Attachments:

  • 920Agenda2072812920-20Tender20Progress
  • 1020Agenda2072822920-20Tender20Works

• 8INTERNAL AUDITOR

  To review the Effectivness of the Internal Auditor

  Attachments:

  • 1220Agenda20820-20Review20effectiveness20of20Internal20Audit

• 9GRANTS

  (i)   To receive an update of money granted through:

  (a)  Community Grant Fund

  (b)  Councillor Grant Fund

  (ii)   To consider applications received

  Applicant

  Purpose of Application

  Amount requested

  (a)

  Darwin Community Centre

  Heating costs, external maintenance, ongoing repairs & improvements

  tbc

  (b)

  Old Shrewsbury Bowling Club

  Installation of an outside stairlift to provide access to main area

  £3000

  (c)

  Oxon Bowling Club

  Financial support to assist the continuation of the Club following the Coronavirus pandemic

  £1000

  (d)

  Shrewsbury Railway Heritage Trust

  Creation & installation of interior display information panels for Shrewsbury Abbey

  £2000

  (e)

  Shropshire Cycle Hub

  Renovating bicycles to provide sustainable transport for Shrewsbury parishioners

  £4000

  Attachments:

  • Agenda209i20-20Grant20summary20year20on20year
  • Agenda20928ii2928a2920-20Community20Grants20Application20Form20Darwin20Community20Centre2021.02.01_0
  • Agenda20928ii2928b2920-20Community20Grants20Application20Form20Old20Shrewsbury20Bowling20Club2021.02.01_0
  • Agenda20928ii2928c2920-20Community20Grants20Application20Form20Oxon20Bowling20Club2021.02.01_0
  • Agenda20928ii2928d2920-20Community20Grants20Application20Form20Shrewsbury20Railway20Heritage20Trust2021.02.01_0
  • Agenda20928ii2928e2920-20Community20Grants20Application20Form20shropshire20cycle20hub2021.02.01_0

• 10RISK MANAGEMENT

  To review the Council’s Risk Management Strategy in readiness for the end of year accounts and Annual Report preparation, including:

  (i)           Risk Management Strategy

  (ii)          Risk Management Action Plan

  (iii)         Counter Fraud & Corruption Strategy

• 11INVESTMENT STRATEGY

  To review the Council’s Investment Strategy

  Attachments:

  • 3420Agenda201120-20Annual20Investment20Strategy202021-22

• 12YOUTH

  To receive an update on the activity of Young Shrewsbury

  Attachments:

  • 3620Agenda201220-20Youth

• 13BIG TOWN PLAN

  To receive an update on the work of the Big Town Plan

  Attachments:

  • 3820Agenda201320-20Shrewsbury20Big20Town20Plan

• 14WEBSITE

  To receive an update on the development of the new website

  Attachments:

  • 4020Agenda201420-20Update20on20the20Development20of20the20New20Website

• 15CLIMATE EMERGENCY

  To receive the Minutes of the Climate Emergency Advisory Group and consider any recommendations contained within

  Attachments:

  • 4220Agenda201520-20Climate20Emergency20Working20Group20Minutes2021.01.21

• 16COMMUNITY GOVERNANCE REVIEWS

  To consider making representations to Shropshire Council regarding its resolution to undertrake a Community Governance Review of the Shrewsbury Parish Boundary.

  Attachments:

  • 4420Agenda201620-20Shropshire20Community20Governance20Review

• 17GREENFIELDS

  To receive an update on progress in relation to the investigation.