Mayor Making

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Meeting Date: 
Tuesday, 22 May, 2018 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To All Members of the Council

Dear Councillor

You are hereby summoned to attend the Annual meeting of the Shrewsbury Town Council scheduled to take place on Tuesday 22nd May at 6pm in the Walker Theatre at Theatre Severn, Frankwell Quay, in order to transact the following business.
 

Helen Ball
Town Clerk

 

Roll Call and Apologies for Absence

Meeting Agenda Items

# Item
 

1

Election of Mayor for 2018/2019

(i)  To be proposed & seconded:

 

“That Councillor PETER NUTTING be elected Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Council in May 2019”

 

The Mayor signs his Declaration of Acceptance of Office as Mayor of Shrewsbury

 

Those on the top table (Outgoing Mayor & Consort; Mayor & Mayoress Elect and Town Clerk together with the Deputy Mayor Elect and the Chaplain) leave the Theatre behind the Mace Bearers and Sword Bearer

 

The Mayoral Party returns with the New Mayor and Deputy Mayor Elect robed

 

The Outgoing Mayor & Consort hand over the Chains of Office to the Mayor & Mayoress

 

(ii)  New Mayor’s Speech

 

2

Vote of Thanks to Retiring Mayor

(i)  To be proposed and seconded:

 

“That the Town Council hereby expresses its sincere thanks to Councillor JANE MACKENZIE for the efficient, enthusiastic and impartial manner in which she discharged her duties as Mayor of Shrewsbury Town Council and that the Council also wishes to record its appreciation of the manner in which MR TONY PARSONS has contributed to the success of his wife’s Term of Office as her Consort.”

 

(ii)  Presentation by the Mayor to the Retiring Mayor of her Past Mayor’s Badge and a Framed Vote of Thanks

 

(iii)  Presentation by the Mayor to the Retiring Consort of his Past Consort’s Badge and a gift

 

3

Response of Retiring Mayor

 

4

Election of Deputy Mayor for 2018/2019

(i)  To be proposed and seconded:

 

“That Councillor PHIL GILLAM be elected Deputy Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Council in May 2019”

 

The Deputy Mayor signs his Declaration of Acceptance of Office as Deputy Mayor of Shrewsbury. 

 

The Mayor hands over the Chain of Office to the Deputy Mayor. 

 

5

Minutes of Council - 19th March 2018

To be proposed and seconded that the Minutes of the meeting of Council held on 19th March 2018 be approved and signed as a true and accurate record.

 

6

Communications

To receive any communications from the Mayor or Town Clerk.

 

7

Dates and Times of Ordinary Meetings

To be proposed and seconded that the dates and times of ordinary meetings of the Council and Committees be confirmed.

 

8

Terms of Reference of Committees

To be proposed and seconded that the Council retains the following Committees and that the terms of reference of those Committees be adopted namely:

 

(i)    Finance and General Purposes Committee;

(ii)   Recreation and Leisure Committee;

(iii)  Planning Committee;

(iv)  Civics Committee;

(v)   Personnel Committee;

(vi)  Grievance Committee;

(vii) Youth Services Committee.

 

9

Appointment to Committees

To be proposed and seconded that members of Committees be appointed in accordance with the nominations submitted by the respective groups, which have been determined having regard to the rules of political balance

 

(i)    Finance and General Purposes Committee (8 members);

(ii)   Recreation and Leisure Committee (8 members);

(iii)  Planning Committee (8 members);

(iv)  Civics Committee;

(v)   Personnel Committee (5 members);

(vi)  Grievance Committee (5 members);

(vii) Youth Services Committee (6 members).

 

10

Appointment of Committee Chairmen and Vice Chairmen

To be proposed and seconded the appointment of members to serve as Chairmen and Vice-Chairmen of the following committees:

 

(i)    Finance and General Purposes Committee;

(ii)   Recreation and Leisure Committee;

(iii)  Planning Committee;

(iv)  Civics Committee;

(v)   Personnel Committee;

(vi)  Grievance Committee;

(vii)  Youth Services Committee.

 

11

Membership of the Council to Outside Bodies

To be proposed and seconded that the Council continues to be members of the following organisations:

 

(i)    National Association of British Markets Authorities;

(ii)   Shropshire Association of Local Councils;

(iii)  National Association of Allotment & Leisure Gardens;

(iv)  Association of Historic Towns;

(v)   Association of Town Centre Managers

 

12

Representatives on Outside Bodies

To be proposed and seconded that the members/representatives be appointed to serve on the various outside bodies in accordance with the nominations by the respective groups.

 

13

Bank Account – Authorised Signatories

To be proposed and seconded that the Councillors holding the following Offices be signatories on the Council’s Bank Accounts for which two Councillors must sign any order for payment:

 

(i)    Mayor - Councillor P Nutting

(ii)   Deputy Mayor – Councillor P Gillam

(iii)  Conservative Group Leader – Councillor A Phillips

(iv)  Labour Group Leader – Councillor A Mosley

(v)   Liberal Democrat Group Leader – Councillor H Fraser

(vi)  Another – Councillor K Roberts

 

14

Corporate Governance

To be proposed and seconded that the following documents remain in situ:

 

(i)    Standing Orders (copies previously circulated to all members);

(ii)   Financial Regulations (copies previously circulated to all members)

(iii)  Policies recommended by the Finance Committee in relation to compliance of the General Data Protection Regulations

 

There being no further business the meeting shall be concluded with all Councillors and guests invited to partake of drinks and light refreshments with the Mayor in the Foyer

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