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Meeting Date: 
Monday, 25 June, 2018 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To All Members of the Council

Dear Councillors

You are hereby summoned to attend the meeting of the Shrewsbury Town Council scheduled to take place on Monday 25 June 2018 at 6.00 pm in room SGH026 at the Guildhall, Frankwell Quay, Shrewsbury, in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

APOLOGIES FOR ABSENCE

 

2

DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE CODE OF CONDUCT

 

3

MINUTES OF THE COUNCIL

To approve the Minutes of the Town Council Meeting held on 22 May 2018.

AttachmentSize
Microsoft Office document icon Agenda 3 Previous Council Minutes 18.05.22.doc58.5 KB
 

4

MATTERS ARISING

 

5

ANNOUNCEMENTS

(i)    To receive details of the Mayor & Deputy Mayor’s recent engagements (to be tabled)
 

(ii)   To receive any announcements from the Mayor and Town Clerk.

AttachmentSize
Microsoft Office document icon Agenda 5(i) - Engagements 01.04.18 to 30.04.18.doc80.5 KB
Microsoft Office document icon Agenda 5(i) - Engagements 01.05.18 to 31.05.18.doc80.5 KB
Microsoft Office document icon Agenda 5(i) - Engagements 01.06.18 to 30.06.18.doc79.5 KB
 

6

PUBLIC QUESTIONS/COMMENTS

To receive any questions from Members of the Public, notice of which has been given in accordance with the Town Council’s Standing Orders.

 

7

QUESTIONS FROM MEMBERS

To receive any questions from Members, notice of which has been given in accordance with the Town Council’s Standing Orders.

 

8

FINANCE & GENERAL PURPOSES COMMITTEE

To receive and adopt the Minutes of the Finance & General Purposes Committee Meetings held on:

 

(i)    09 April 2018

(ii)   02 May 2018

(iii)  04 June 2018

AttachmentSize
File Agenda 8(i) - 18.04.09 - Finance_Minutes.docx23.44 KB
File Agenda 8(ii) - 18.05.02 - Finance_Minutes.docx16.8 KB
File Agenda 8(iii) - 18.06.04 - Finance_Minutes.docx28.96 KB
 

9

RECREATION & LEISURE COMMITTEE

To receive and adopt the Minutes of the Recreation & Leisure Committee Meeting held on:

 

(i)    04 April 2018

(ii)   06 June 2018 (to be tabled)

AttachmentSize
Microsoft Office document icon Agenda 9(i) - Minutes_Recreation Leisure 18.04.04.doc82 KB
Microsoft Office document icon Agenda 9(ii) - Minutes_Recreation Leisure 18.06.06.doc81 KB
 

10

PLANNING COMMITTEE

To receive and adopt the Minutes of the Planning Committee Meetings held on:

 

(i)    27 March 2018

(ii)   17 April 2018

(iii)   08 May 2018

(iv)   29 May 2018

(v)    19 June 2018 (to be tabled)

AttachmentSize
Microsoft Office document icon Agenda 10(i) - Planning_Minutes 18.03.27.doc148.5 KB
Microsoft Office document icon Agenda 10(ii) - Planning_Minutes 18.04.17.doc138 KB
Microsoft Office document icon Agenda 10(iii) - Planning_Minutes 18.05.08 Amended.doc158.5 KB
Microsoft Office document icon Agenda 10(iv) - Planning_Minutes 18.05.29.doc159 KB
Microsoft Office document icon Agenda 10(v) - Planning_Minutes 18.06.19.doc141.5 KB
 

11

JOINT CONSULTATIVE COMMITTEE

To receive and adopt the minutes (to be tabled) of the Joint Consultative Committee meeting held on 18 April 2018.

AttachmentSize
File Agenda 11 - 18.04.18 - Joint Consultative Committee - Minutes.docx18.72 KB
 

12

ANNUAL TOWN MEETING

To receive the minutes (to be tabled) of the Annual Town Meeting held on 14 May 2018 and consider any actions to take forward.

AttachmentSize
File Agenda 12 - 18.05.14 Annual Town Meeting Minutes.docx22.58 KB
 

13

HIGHWAY MATTERS

Steve Brown (Highways & Environmental Maintenance Manager) and Matt Johnson (Transport Commissioner) are to attend the meeting to discuss the following areas of concern which have been highlighted by members of the council:

 

  • The recent decision of Shropshire Council not to support a county-wide “Twenty Is Plenty” campaign

  • The development of the Shrewsbury Integrated Transport Plan and the need to understand the bigger picture rather than comment on piecemeal projects

  • The effectiveness of the Sites of Road Safety Concern Programme and this particularly more so in light of a lot of projects in Shrewsbury raised through that Programme have now been removed from the Capital Programme following £5m cuts in Highways funding.

  • The likelihood for funding for the North West Relief Road

  • The likelihood and potential impact of closing the Harlescott Railway Crossing

  • The bedding in of the Kier Contract

AttachmentSize
File Agenda 13 - Report on Highways Matters.docx1.99 MB
 

14

END OF YEAR ACCOUNTS & SUPPORTING STATEMENTS - supporting documents to be tabled

(i)  In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the following documents in readiness for submission to the External Auditor:

 

(a)   Annual Report

(b)   Statement of Accounting Policies

(c)   Annual Governance Statement

(d)   Income & Expenditure Account

(e)   Statement of Movement of Reserves

(f)   Balance Sheet

 

(ii)    In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the Annual Return, including

 

(a)   Section 1 – Annual Governance Report for 2017/18

(b)   Section 2 – Annual Accounting Statements for 2017/18

 

15

DARWIN STEERING GROUP

To receive an update from Councillor Mackenzie regarding the setting up of the Darwin Steering Group and subsequently determine the level of support/input the Town Council shall give to the Group.

 

16

ARMED FORCES COVENANT

To consider whether the Town Council would wish to sign up to the Armed Forces Covenant.

AttachmentSize
PDF icon Agenda 16 - Armed Forces Covenant - Best Practice ideas for Businesses.pdf320.96 KB
Microsoft Office document icon Agenda 16 - Corporate Covenant Template_new 2016.doc125 KB
 

17

TELEPHONE BOX ADOPTION

The Shrewsbury Business Improvement District would like to adopt the Telephone Box in Castle Street for community installations and an information point, but only Local Authorities, Parish & Town Councils and Registered Charities can adopt them.  The BID has asked whether the Town Council might be amenable to adopting the Telephone Box on their behalf.

 

https://business.bt.com/campaigns/communities/adopt-a-kiosk/

AttachmentSize
PDF icon Agenda 17 - Adopt a Kiosk Brochure APR16.pdf5 MB
PDF icon Agenda 17 - Adoptions FAQs.pdf113.96 KB
PDF icon Agenda 17 - Maintenance FAQs.pdf142.45 KB
Word Document