Finance and General Purposes Committee

You are here

Meeting Date: 
Monday, 30 July, 2018 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, P Gillam, N Laurens, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 30 July at 6pm at the Guildhall, Frankwell Quay, in order to transact the following business.
 

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

APOLOGIES

To receive and accept apologies for absence.

 

2

DECLARATION OF PECUNIARY INTEREST

To receive Declaration of Interests in accordance with the Code of Conduct.

 

3

MINUTES OF THE LAST MEETING

To approve the minutes of the meetings held on 4 June 2018.

AttachmentSize
File Agenda 03 Previous Finance Minutes 18.06.04.docx28.98 KB
 

4

MATTERS ARISING FROM PREVIOUS MEETINGS

 

5

PAYMENTS

To approve the payments schedules for the period 1 June 2018 – 31 July 2018.

 

6

QUARTER 1 ACCOUNTS

To receive an update on the Quarter 1 Accounts.

 

7

GRANT APPLICATIONS

(i)    To receive an update on Grant Funds available
 

        a)  Community Grant Fund;

        b)  Councillor Grant Fund
 

(ii)  To consider any applications for funding from the Community Grant Fund

 

8

EXPANSION OF THE IN-HOUSE ENGINEERING FUNCTIONS

To consider a report into options to expand the in-house engineering functions to improve operational efficiency.

 

9

BIG TOWN PLAN

The Town Council has been working alongside Shropshire Council and the Business Improvement District to develop a MasterPlan for Shrewsbury.  Members are now asked to adopt the draft plan (Please note Shropshire Council shall be considering the plan on 18th July and the BID on the 19th July).

AttachmentSize
PDF icon Agenda 9 BID-Business-Plan - 2019_2024.pdf12.74 MB
PDF icon Agenda 9 Big Town Plan Report.pdf7.08 MB
 

10

SHREWSBURY BUSINESS IMPROVEMENT DISTRICT

The Shrewsbury Business Improvement District is to ballot its levy payers on the continuation of the BID once the current term expires in March 2019.  The Town Council is a BID Levy Payer on the Market Hall and the Town Clerk sits on the BID Board representing the Town Council’s interests.

 

Members are ased to note the draft Business Plan for 2019-2014 and authorise the Town Clerk to vote in favour of the continuation of the BID.

 

11

CONSULTATIONS

To consider Town Council Responses to the following:

 

    (i)  Future Fit – future of hospital provision (Deferred from the last meeting)

         http://nhsfuturefit.org/useful-documents/draft-public-consultation-documents

 

12

GDPR

To approve the Youth Privacy Notice in regards to the Town Council’s ongoing compliance of the General Data Protection Regulations.

AttachmentSize
File Agenda 12 - Privacy Policy - Youth.docx122.09 KB
 

13

INFORMATION AND SIGNAGE

(i)         To receive an update on the first phase of installation of Geosensing monitors and agree location of the second phase.

 

(ii)        Officers have investigated the type of ornate noticeboards that would be in keeping with the curtialeg of a Grade I listed building.  The typr of board would be in line with the ones within the Dingle and on the Flood Defence wall at the Guildhall.  The noticeboard has been cost at £2750 including delivery and installation.  Necessary approvals and permissions have been sought from the Planning Authority and the land owner .

 

Members are asked to approve the purchase of a noticeboard upon the securing of necessary permissions and approvals.

AttachmentSize
PDF icon Agenda 13 (ii) - Library Front Location.pdf550.06 KB
 

14

EXCLUSION OF THE PUBLIC

To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

 

15

FLEXIBLE RETIREMENT

To consider a request from a member of staff to enter into a flexible working arrangements.  This falls under the Council’s Pensions Discretions Policy and as such needs Council approval.

 

16

SUNDAY MARKET

To receive an update regarding the Sunday Market Agreement & Financing.

 

17

HILLS LANE TOILETS

To update on negotiations regarding an extension to the current lease which is due to expire.

 

18

SYDNEY AVENUE TOILETS

To agree terms of a Licence to Manage the toilets at Sydney Avenue by a local businesses man.

 

19

DANA GARDEN

To consider a request to acquire the land known as Dana Gardens for the purpose of improving community access and usage.  In considering the request from the Osborne Group, members need to consider any conditions of release, the necessary public consultation and potential release of other neighbouring land.

 

20

BARGE GUTTER

To receive and consider feedback from the owner’s agent in relation to the Town Council’s offer to purchase land.

Word Document