Policy & Resources Committee

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SHREWSBURY TOWN COUNCIL
Livesey House
7 St John’s Hill
Shrewsbury
SY1 1JD

(Please be aware that this meeting is not recorded)

To Members of the Policy & Resources Committee

Councillors: R Wilson (Chair), B Bentick, R Dartnall, J Dean, A Fejfer, A Mosley, D Vasmer & A Wagner

All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Policy & Resources Committee scheduled to take place on Monday 2 June 2025 at 6.00pm in the Committee Room, Livesey House in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

• 1ACKNOWLEDGEMENT OF NEW COMMITTEE CHAIRMAN

  To note the appointment of a new Committee Chairman following the Annual Meeting of Council

• 2OVERVIEW OF THE COMMITTEE

  To receive an overview from the Town Clerk of the Policy & Resources Committee

• 3TERMS OF REFERENCE

  To note the Terms of Reference as agreed by the Annual Meeting of Council

  Attachments:

  • P&R Terms of Reference 2025

• 4APOLOGIES FOR ABSENCE

  To receive and accept apologies for absence

• 5DECLARATIONS OF INTEREST

  To receive Declarations of Pecuniary Interest in accordance with the Code of Conduct

• 6MINUTES OF THE LAST MEETING

  To approve the minutes of the Finance & General Purposes Committee meeting held on 7^th April 2025

  Attachments:

  • 25.04.07 F&GP Minutes

• 7MATTERS ARISING FROM PREVIOUS MEETINGS

  To consider any matters arising from the previous meeting

• 8PAYMENT SCHEDULES

  To approve the payments schedules for the period 1^st April to 23^rd May 2025

  Attachments:

  • Schedule of payments

• 9PREPARE END OF YEAR ACCOUNTS

  To recommend to Council in accordance with the Accounts & Audit Regulations 2011 and subject to sign-off by the Internal Auditor, the approval of the annual accounts

  1. Annual Report
  2. Statement of Accounting Policies
  3. Annual Governance Statement
  4. Income & Expenditure Account
  5. Statement of Movement of Reserves
  6. Balance Sheet
  7. Annual Return

  Attachments:

  • YE25 STC Draft accounts
  • AnnualReturnForm3 - YE25 unsigned

• 10INTERNAL AUDITOR

  To consider the report of the Internal Auditor in relation to the final audit of the 2024/25 accounts

  Attachments:

  • Shrewsbury TC Final Update 2024-25

• 11BUDGET TIMETABLE FOR COMMITTEES

  To receive a timetable for committees to feed into the Council’s budget setting 2026/27

  Attachments:

  • Budget Timetable for Committees

• 12WORKING GROUP AND FORUM ARRANGEMENTS

  To approve arrangements for establishing Working Groups and Forums

  Attachments:

  • Rationale for Working Groups
  • Member-Led Forums

• 13LAND DISPOSAL

  1. To review the Land Disposal Policy
  2. To consider requests for land disposal from the Town Council

  Attachments:

  • Asset Disposal Policy 2023

• 14COMMUNICATIONS UPDATE

  To receive an update on communications

  Attachments:

  • Comms Report

• 15QUARRY MANAGEMENT PLAN

  To confirm arrangements for the tendering of a Quarry Management Plan

  Attachments:

  • Quarry Conservation Management Plan Consultancy Brief