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Mayor Making – 15/05/2017

Mayor Making – 15/05/2017

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To All Members of the Council

Dear Councillor

You are hereby summoned to attend the Annual Meeting of the Shrewsbury Town Council scheduled to take place on Monday 15 May at 7:00pm in the Music Hall, Shrewsbury in order to transact the following business.
 

Helen Ball
Town Clerk

 

Roll Call 
& Confirmation that all Councillors have signed their
Declaration of Acceptance of Office

Meeting Agenda Items

  • 1Election of Mayor for 2017/2018

    (i)  To be proposed & seconded:
     
    “That Councillor JANE MACKENZIE be elected Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Shrewsbury Town Council in May 2018”
     
    The Mayor shall read out and sign her Declaration of Acceptance of Office as Mayor of Shrewsbury
     
    Civic Staff shall assist the Mayor in adorning her Mayoral Robe.  The Outgoing Mayor & Mayoress hand over the Chains of Office to the Mayor & her Consort.
     
    (ii)  New Mayor’s Speech

  • 2Vote of Thanks to Retiring Mayor

    (i)  To be proposed and seconded:
     
    “That Shrewsbury Town Council hereby expresses its sincere thanks to Councillor Ioan for the efficient, enthusiastic and impartial manner in which he discharged his duties as Mayor of Shrewsbury Town Council and that the Council also wishes to record its appreciation of the manner in which Mrs Sue Jones has contributed to the success of her husband’s Term of Office as his Mayoress.”
     
    (ii)  Presentation of Past Mayoral Badges & gifts to the Retiring Mayor and Mayoress by the Mayor & Consort

  • 3Response by the Retiring Mayor

  • 4Election of Deputy Mayor for 2017/2018

    (i)  To be proposed and seconded:
     
    “That Councillor PETER NUTTING be elected Deputy Mayor of Shrewsbury Town Council for the period up to the Annual Meeting of Council in May 2018”
     
    The Deputy Mayor reads out and signs his Declaration of Acceptance of Office as Deputy Mayor of Shrewsbury.
     
    The Deputy Mayor and Mayoress change places with the Retiring Mayor and Mayoress.    Civic Staff assist the Deputy Mayor in adorning his Deputy Mayoral robes.  The Mayor & Consort hand over the Chains of Office to the Deputy Mayor and Mayoress. 

  • 5Outgoing Councillors

    To be proposed and seconded:
     
    “That the Mayor and Councillors of Shrewsbury Town Council hereby express their sincere thanks to the following Councillors who have not only provided service as a Town Councillor or Shropshire Councillor and some since 2009 but also in some cases as long and distinguished service as a Councillor with the former Shrewsbury & Atcham Borough Council.  Such service having been given with commitment, compassion and a desire to enhance the wellbeing of the town and its community”
     
    Beverley Baker
    Andrew Bannerman
    Vernon Bushell
    Anne Chebsey
    Miles Kenny
    Kath Owen
    Malcolm Price
    Jon Tandy
    Alan Townsend
     
    The Mayor shall present a framed Vote of Thanks to each outgoing Councillor.

  • 6Minutes of Council – 20th March 2017

    To be proposed and seconded:
     
    “That the Minutes of the meeting of Shrewsbury Town Council held on 20th March 2017 be approved and signed as a true and accurate record.”

    Attachments:

  • 7Communications

    To receive any communications from the Mayor or Town Clerk.

  • 8Dates and Times of Ordinary Meetings

    To be proposed and seconded:
     
    “That the dates and times of ordinary meetings of Shrewsbury Town Council and Committees be confirmed.”

    Attachments:

  • 9Terms of Reference of Committees

    To be proposed and seconded:
     
    “That Shrewsbury Town Council retains the following Committees and that the terms of reference of those Committees be adopted namely:
     

    Finance and General Purposes Committee;

    Recreation and Leisure Committee;

    Planning Committee;

    Civics Committee;

    Personnel Committee;

    Grievance Committee;

    Youth Services Committee;

    Joint Consultative Committee.”

    Attachments:

  • 10Appointment to Committees (To be tabled)

    To be proposed and seconded:
     
    “That members of Committees be appointed in accordance with the nominations submitted by the respective groups, which have been determined having regard to the rules of political balance
     

    Finance and General Purposes Committee (8 members);

    Recreation and Leisure Committee (8 members);

    Planning Committee (8 members);

    Civics Committee;

    Personnel Committee (5 members);

    Grievance Committee (5 members);

    Youth Services Committee (6 members)

    Joint Consultative Committee (6 members).”

  • 11Appointment of Committee Chairmen and Vice Chairmen (To be tabled)

    To be proposed and seconded:
     
    “That the appointment of members to serve as Chairman and Vice-Chairman of the following committees:
     

    Finance and General Purposes Committee;

    Recreation and Leisure Committee;

    Planning Committee;

    Civics Committee;

    Personnel Committee;

    Grievance Committee;

    Youth Services Committee;

    Joint Consultative Committee.”

  • 12Membership of the Council to Outside Bodies

    To be proposed and seconded:
     
    “That Shrewsbury Town Council continues to be members of the following organisations:
     

    National Association of British Markets Authorities;

    Shropshire Association of Local Councils;

    National Association of Allotment & Leisure Gardens;

    Association of Historic Towns;

    Association of Town Centre Managers.”

  • 13Representatives on Outside Bodies (To be tabled)

    To be proposed and seconded:
     
    “That the members/representatives be appointed to serve on the various outside bodies in accordance with the nominations by the respective groups.”

  • 14Bank Account – Authorised Signatories

    To be proposed and seconded:
     
    “That the Councillors holding the following Offices be signatories on the Shrewsbury Town Council’s Bank Accounts for which two Councillors must sign any order for payment:
     

    Mayor

    Deputy Mayor

    Conservative Group

    Labour Group Leader

    Liberal Democrat Group Leader

    Another.”

  • 15Corporate Governance

    To be proposed and seconded:
     
    “That the following documents remain in situ:
     

    Standing Orders (copies previously circulated to all members);

    Financial Regulations (copies previously circulated to all members).”

    Attachments:

  • 16General Power of Competence

    To be proposed and seconded:
     
    “That acknowledging the elections for Shrewsbury Town Council and having cognisance of the criteria as defined in the Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012, Shrewsbury Town Council confirms its continued eligibility to use the General Power of Competence as set out in the Localism Act 2011”

    Attachments:

  • 17Dispensations

    To be proposed and seconded:
     
    “That the Town Clerk be delegated authority to grant dispensations in accordance with Procedures as submitted”
     
     
     
     
     
    There being no further business the meeting shall be concluded with all Councillors and guests invited to partake of drinks and light refreshments.

    Attachments: