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Finance and General Purposes Committee – 30/07/2018

Finance and General Purposes Committee – 30/07/2018

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, P Gillam, N Laurens, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 30 July at 6pm at the Guildhall, Frankwell Quay, in order to transact the following business.
 

Helen Ball
Town Clerk

Meeting Agenda Items

  • 1APOLOGIES

    To receive and accept apologies for absence.

  • 2DECLARATION OF PECUNIARY INTEREST

    To receive Declaration of Interests in accordance with the Code of Conduct.

  • 3MINUTES OF THE LAST MEETING

    To approve the minutes of the meetings held on 4 June 2018.

    Attachments:

  • 4MATTERS ARISING FROM PREVIOUS MEETINGS

  • 5PAYMENTS

    To approve the payments schedules for the period 1 June 2018 – 31 July 2018.

    Attachments:

  • 6QUARTER 1 ACCOUNTS

    To receive an update on the Quarter 1 Accounts
    (i)    Quarter 1 Accounts report 18-19
    (ii)   Quarter 1 Accounts

    Attachments:

  • 7GRANT APPLICATIONS

    (i)    To receive an update on Grant Funds available
     
            a)  Community Grant Fund;
            b)  Councillor Grant Fund
     
    (ii)  To consider the following applications for funding from the Community Grant Fund
     

    1

    Smile Youth Group

    Intergenerational Play/Musical

    £2000

    2

    Bomere Heath Village Hall

    Repair main sewerage pipe

    £2500

    3

    Fairtrade Town Shrewsbury

    Erect 3 street banners to publicise Fairtrade Fortnight for the next 2 years

    £675

    4

    Remap Shropshire

    Design and manufacture custom-made equipment for people with disabilities

    £250

    5

    Crane Quality Counselling

    Bursary Fund to subsidise the cost of counselling for those unable to access service due to financial hardship

    £3000

    6

    Shrewsbury Triratna Buddhist Centre

    Enabling the hearing impaired full access to community activities in the Triratna Buddhist Centre

    £3,090.70

    7

    Shrewsbury Festival of Literature

    Support for running of the Festival of Literature

    £2,500

    8

    The Coroners Courts Support Service

    To support bereaved families and witnesses

    £550

    9

    Meole Brace Peace Memorial Hall

    New floor for memorial hall

    £2000

    Attachments:

  • 8EXPANSION OF THE IN-HOUSE ENGINEERING FUNCTIONS

    To consider a report into options to expand the in-house engineering functions to improve operational efficiency.

  • 9BIG TOWN PLAN

    The Town Council has been working alongside Shropshire Council and the Business Improvement District to develop a MasterPlan for Shrewsbury.  Members are now asked to adopt the draft plan (Please note Shropshire Council shall be considering the plan on 18th July and the BID on the 19th July).

    Attachments:

  • 10SHREWSBURY BUSINESS IMPROVEMENT DISTRICT

    The Shrewsbury Business Improvement District is to ballot its levy payers on the continuation of the BID once the current term expires in March 2019.  The Town Council is a BID Levy Payer on the Market Hall and the Town Clerk sits on the BID Board representing the Town Council’s interests.
     
    Members are ased to note the draft Business Plan for 2019-2014 and authorise the Town Clerk to vote in favour of the continuation of the BID.

  • 11CONSULTATIONS

    To consider Town Council Responses to the following:
     
        (i)  Future Fit – future of hospital provision (Deferred from the last meeting)

             http://nhsfuturefit.org/useful-documents/draft-public-consultation-documents

  • 12GDPR

    To approve the Youth Privacy Notice in regards to the Town Council’s ongoing compliance of the General Data Protection Regulations.

    Attachments:

  • 13INFORMATION AND SIGNAGE

    (i)         To receive an update on the first phase of installation of Geosensing monitors and agree location of the second phase.
     
    (ii)        Officers have investigated the type of ornate noticeboards that would be in keeping with the curtialeg of a Grade I listed building.  The typr of board would be in line with the ones within the Dingle and on the Flood Defence wall at the Guildhall.  The noticeboard has been cost at £2750 including delivery and installation.  Necessary approvals and permissions have been sought from the Planning Authority and the land owner .
     
    Members are asked to approve the purchase of a noticeboard upon the securing of necessary permissions and approvals.

    Attachments:

  • 14EXCLUSION OF THE PUBLIC

    To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

  • 15FLEXIBLE RETIREMENT

    To consider a request from a member of staff to enter into a flexible working arrangements.  This falls under the Council’s Pensions Discretions Policy and as such needs Council approval.

  • 16SUNDAY MARKET

    To receive an update regarding the Sunday Market Agreement & Financing.

  • 17HILLS LANE TOILETS

    To update on negotiations regarding an extension to the current lease which is due to expire.

  • 18SYDNEY AVENUE TOILETS

    To agree terms of a Licence to Manage the toilets at Sydney Avenue by a local businessman.

  • 19DANA GARDEN

    To consider a request to acquire the land known as Dana Gardens for the purpose of improving community access and usage.  In considering the request from the Osborne Group, members need to consider any conditions of release, the necessary public consultation and potential release of other neighbouring land.

  • 20BARGE GUTTER

    To receive and consider feedback from the owner’s agent in relation to the Town Council’s offer to purchase land.