Full Council

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Meeting Date: 
Monday, 18 May, 2020 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

 

 

 

11 May 2020

To All Members of the Council

Dear Councillors

You are hereby summoned to attend the meeting of the Shrewsbury Town Council scheduled to take place virtually on Microsoft Teams on Monday 18 May 2020 at 6pm, in order to transact the following business

Helen Ball
Town Clerk

 

Meeting Agenda Items

# Item
 

1

WELCOME FROM THE MAYOR

 

2

ROLL CALL

 

3

APOLOGIES FOR ABSENCE

(i)   To receive and accept apologies for absence for this meeting

 

(ii)  To resolve that under Section 85 of the Local Government Act 1972, the reasons for the failure of any member of Shrewsbury Town Council to

      attend meetings of the authority be approved, and that the matter be reviewed before the end of October 2020.

 

4

DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE CODE OF CONDUCT

 

5

MINUTES OF COUNCIL

To approve the Minutes of the Town Council Meeting held on 16 March 2020.

AttachmentSize
PDF icon 2 Agenda 5 - 16.03.20 Full Council Minutes.pdf416.1 KB
 

6

MATTERS ARISING

 

7

ANNOUNCEMENTS

(i)   To receive any announcements from the Mayor & Deputy Mayor’s recent engagements

 

(ii)   To receive any announcements from the Mayor and Town Clerk

AttachmentSize
PDF icon 4 Agenda 7(i) Engagements 01.03.20 to 31.05.20.doc.pdf178.78 KB
 

8

PUBLIC QUESTIONS/COMMENTS

It is noted that no questions have been received in accordance with the provisions of Standing Orders.

 

To suspend standing orders so that questions can be put from Members of the Public.

AttachmentSize
PDF icon 18.05.20 Public Q&A.pdf377.31 KB
 

9

QUESTIONS FROM MEMBERS

To receive any questions from Members, notice of which has been given in accordance with the Town Council’s Standing Orders.

 

10

LOCAL AUTHORITIES AND POLICE & CRIME PANELS (CORONAVIRUS) (FLEXIBILITY OF LOCAL AUTHORITY POLICE AND CRIME PANEL MEETINGS) (ENGLND & WALES) REGULATIONS 2020

(i)   To note the enactment of regulations which temporarily removes the legal power for the council to hold public meetings in person during the

      Coronavirus Pandemic

 

(ii)  To receive and adopt the report of the Town Clerk in regards to the practicalities of holding council meetings and discharging council functions.

 

AttachmentSize
PDF icon 6 Agenda 10.1 - Virtual Meetings.pdf684.18 KB
PDF icon 7 Agenda 10.2 - Remote Meetings Regulations - LLG ADSO Guidance.pdf235.4 KB
PDF icon 8 Agenda 10.3 - NALC - Regulations - Legal briefing April 2020.pdf1.25 MB
PDF icon 9 Agenda 10.4 - Diary 12 Month Overviews 2020 - 2021 (Council meetings).pdf479.36 KB
 

11

ACCOUNT AND AUDIT REGULATIONS (CORONAVIRUS) (AMENDMENT) REGULATIONS 2020

(i)   To note the enactment of regulations to change the publication date of end of year accounts in light of the Coronavirus Pandemic

 

(ii)  To receive and adopt the report of the Town Clerk in regards to the practicalities of these regulations on the Town Council

AttachmentSize
PDF icon 11 Agenda 11.1 - End of Year Accounts.pdf428.68 KB
PDF icon 12 Agenda 11.2- Account & Audit Coronavirus Regulations.pdf31.77 KB
PDF icon 13 Agenda 11.3 - Audit Letter.pdf168.87 KB
 

12

UPDATE ON COUNCIL WORK SINCE LOCKDOWN ON 23 MARCH 2020

(i)     Staffing & locations of workforce

(ii)    Grounds Maintenance Functions

(iii)    Markets

(iv)    Youth

(v)     Finances

(vi)    Lobbying for improved finances

(vii)   Communications & Social Media

(viii)  Civic Activity

AttachmentSize
PDF icon 15 Agenda 12 - Updates.pdf715.06 KB
PDF icon 16 Agenda 12.7 - STC Facebook Analytics.pdf816.63 KB
PDF icon 17 Agenda 12.7 - STC Twitter Analytics Graph.pdf1.05 MB
PDF icon 18 Agenda 12.7 - STC Twitter Analytics.pdf885.23 KB
 

13

EXECUTIVE DECISIONS

(i)     To receive and adopt the list of Executive Decisions made in accordance with Minute 85.2 of Full Council of the 16th March 2020

 

(ii)    To receive and accept any decisions taken following weekly meetings with the Group Leaders

 

(iii)    To receive and accept payments as approved by any 2 of the 6 council signatories and authorised on the council’s online banking facility by

         any 2 of the Town Clerk, Operations Manager & RFO

 

(iv)    To receive and accept the list of planning application comments made following receipt of recommendations by the members of the Planning

         Committee

AttachmentSize
PDF icon 20 Agenda 13.1 - Executive Decisions of the Senior Management Team.pdf433.98 KB
PDF icon 22 Agenda 13.2 - Decisions made in Light of Meeting with Group Leaders.pdf411.73 KB
PDF icon 24 Agenda 13.3 Schedule of payments.pdf1.22 MB
PDF icon 26 Agenda 13.4 Planning Committee Executive Decisions.pdf515.86 KB
 

14

PUBLIC INTEREST REPORT

To note the Public Interest Report issued by the External Auditor and agree process to ensure that the Town Council meets its statutory obligations regarding any future disposal of assets.

AttachmentSize
PDF icon 28 Agenda 14 - Final PIR Shrewsbury Town Council_200414911.pdf168.31 KB
PDF icon 29 Agenda 14 PIR Town Council Motion 18.5.2020.pdf417.3 KB
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