Finance and General Purposes Committee

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Meeting Date: 
Monday, 1 February, 2021 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs G Burgess, Mrs H Fraser, Ms J Mackenzie, Mrs P Moseley, A Mosley, A Phillips & D Vasmer

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 1 February 2021 at 6.00pm via Microsoft Teams in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

APOLOGIES FOR ABSENCE

To receive and accept apologies for absence

 

2

DECLARATIONS OF INTEREST

To receive Declarations of Interest in accordance with the Code of Conduct

 

3

MINUTES OF THE LAST MEETING

To approve the minutes of the meeting held on 11 January 2021

AttachmentSize
PDF icon 2 Agenda 3 - Finance_Minutes 21.01.11.pdf225.95 KB
 

4

MATTERS ARISING FROM THE PREVIOUS MEETING

 

5

PAYMENT SCHEDULES

To approve the payments schedules for the period 1-22 January 2021

AttachmentSize
PDF icon 4 Agenda 5 - Schedule of payments.pdf217.09 KB
 

6

QUARTER 3 MANAGEMENT ACCOUNTS

To receive a report on the Quarter 3 Management Accounts

AttachmentSize
PDF icon 6 Agenda 6i Q3 accounts 20-21.pdf506.66 KB
PDF icon 7 Agenda 6ii - Q3 report 20-21.pdf396.92 KB
 

7

TENDER WORK

To receive a report on recent tendering activity

AttachmentSize
PDF icon 9 Agenda 7(1) - Tender Progress.pdf110.54 KB
PDF icon 10 Agenda 7(2) - Tender Works.pdf127.05 KB
 

8

INTERNAL AUDITOR

To review the Effectivness of the Internal Auditor

AttachmentSize
PDF icon 12 Agenda 8 - Review effectiveness of Internal Audit.pdf399.79 KB
PDF icon 13 Agenda 8 - Review of effectiveness of internal auditor - action plan.pdf447.62 KB
 

9

GRANTS

(i)   To receive an update of money granted through:

 

      (a)  Community Grant Fund

 

      (b)  Councillor Grant Fund

 

(ii)   To consider applications received

 

Applicant

Purpose of Application

Amount requested

(a)

Darwin Community Centre

 

Heating costs, external maintenance, ongoing repairs & improvements

tbc

(b)

Old Shrewsbury Bowling Club

 

Installation of an outside stairlift to provide access to main area

£3000

(c)

Oxon Bowling Club

Financial support to assist the continuation of the Club following the Coronavirus pandemic

£1000

(d)

Shrewsbury Railway Heritage Trust

 

Creation & installation of interior display information panels for Shrewsbury Abbey

£2000

(e)

Shropshire Cycle Hub

Renovating bicycles to provide sustainable transport for Shrewsbury parishioners

 

£4000

 

AttachmentSize
PDF icon Agenda 9i - Grant summary year on year.pdf468.23 KB
PDF icon Agenda 9(ii)(a) - Community Grants Application Form Darwin Community Centre 21.02.01.pdf753.58 KB
PDF icon Agenda 9(ii)(b) - Community Grants Application Form Old Shrewsbury Bowling Club 21.02.01.pdf1.15 MB
PDF icon Agenda 9(ii)(c) - Community Grants Application Form Oxon Bowling Club 21.02.01.pdf852.11 KB
PDF icon Agenda 9(ii)(d) - Community Grants Application Form Shrewsbury Railway Heritage Trust 21.02.01.pdf439.99 KB
PDF icon Agenda 9(ii)(e) - Community Grants Application Form shropshire cycle hub 21.02.01.pdf138.44 KB
 

10

RISK MANAGEMENT

To review the Council’s Risk Management Strategy in readiness for the end of year accounts and Annual Report preparation, including:

 

(i)           Risk Management Strategy

 

(ii)          Risk Management Action Plan

 

(iii)         Counter Fraud & Corruption Strategy 

 

11

INVESTMENT STRATEGY

To review the Council’s Investment Strategy

AttachmentSize
PDF icon 34 Agenda 11 - Annual Investment Strategy 2021-22.pdf678.31 KB
 

12

YOUTH

To receive an update on the activity of Young Shrewsbury

AttachmentSize
PDF icon 36 Agenda 12 - Youth.pdf161.15 KB
 

13

BIG TOWN PLAN

To receive an update on the work of the Big Town Plan

AttachmentSize
PDF icon 38 Agenda 13 - Shrewsbury Big Town Plan.pdf125.95 KB
 

14

WEBSITE

To receive an update on the development of the new website

AttachmentSize
PDF icon 40 Agenda 14 - Update on the Development of the New Website.pdf521.42 KB
 

15

CLIMATE EMERGENCY

To receive the Minutes of the Climate Emergency Advisory Group and consider any recommendations contained within

AttachmentSize
PDF icon 42 Agenda 15 - Climate Emergency Working Group Minutes 21.01.21.pdf186.16 KB
 

16

COMMUNITY GOVERNANCE REVIEWS

To consider making representations to Shropshire Council regarding its resolution to undertrake a Community Governance Review of the Shrewsbury Parish Boundary.

AttachmentSize
PDF icon 44 Agenda 16 - Shropshire Community Governance Review.pdf437.44 KB
 

17

GREENFIELDS

To receive an update on progress in relation to the investigation.

Word Document