Finance and General Purposes Committee

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Meeting Date: 
Monday, 10 February, 2020 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs G Burgess, Mrs H Fraser, Ms J Mackenzie, Mrs P Moseley, A Mosley, A Phillips & D Vasmer

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 10 February at 6.00 pm in Room SGH020 at the Guildhall, Frankwell Quay, in order to transact the following business.
 

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

APOLOGIES

To receive and accept apologies for absence

 

 

2

DECLARATIONS OF PECUNIARY INTERESTS

To receive Declaration of Interests in accordance with the Code of Conduct

 

 

3

MINUTES OF THE LAST MEETING

To approve the minutes of the meeting held on 13 January 2020

AttachmentSize
PDF icon Agenda 3 - 20.01.13 Finance_Minutes.pdf136.78 KB
 

4

MATTERS ARISING FROM THE PREVIOUS MEETING

 

5

PAYMENTS

To approve the payments schedules for the period 1 December 2019 – 31 January 2020

 

AttachmentSize
PDF icon Agenda 5 - Schedule of payments.pdf796.06 KB
 

6

QUARTER 3 ACCOUNTS

To receive a report on the Quarter 3 Management Accounts

AttachmentSize
PDF icon Agenda 6 - Qtr 3 accounts report 19-20.pdf127.29 KB
PDF icon Agenda 6 - Qtr 3 accounts19-20.pdf123.01 KB
 

7

GRANTS

(i)         To receive an update of money granted through:

 

            (a)  Community Grant Fund

 

            (b)  Councillor Grant Fund

 

(ii)        To consider applications received

 

Meole Brace Peace Memorial Hall

Prepare to Refresh Project

£1000

The Hive

Hive Sound Studio – Redecoration

£750

Hope House Hospice

New Healthweigh weighing scales

£500

Shropshire Supports Refugees

Refugee Week – programme of activities

£2000

Shrewsbury Choral Society

Concert

£3312

Shrewsbury Railway Heritage Trust

Signage & Interpretation Panels

£1000

Share Shrewsbury Public awareness of risks of dependant drinking

£1200

 

 

AttachmentSize
PDF icon Agenda 7.2 - Community Grant - The Hive.pdf504.09 KB
PDF icon Agenda 7.2 - Community Grant - Hope House.pdf545.12 KB
PDF icon Agenda 7.2 - Community Grant - Shropshire Supports Refugees.pdf495.88 KB
PDF icon Agenda 7.2 - Community Grant - Shrewsbury Choral Society.pdf369.76 KB
PDF icon Agenda 7.2 - Community Grant - Shrewsbury Railway Heritage Trust.pdf494.72 KB
PDF icon Agenda 7.2 - Community Grant - Meole Brace Hall.pdf512.19 KB
PDF icon Agenda 7.2 - Community Grant - Share Shrewsbury.pdf648.92 KB
PDF icon Agenda 7i - Grant summary.pdf193.17 KB
 

8

CAPITAL PROGRAMME

(i)         To receive an update on the 2019/20 Capital Programme

 

(ii)        To agree the 2020/21 Capital Programme as recommended by the Group Leaders

AttachmentSize
PDF icon Agenda 8(i) - Capital Plan for 2019_20 - Action Plan.pdf272.94 KB
 

9

CLIMATE EMERGENCY

(i)         To receive an update on the latest Climate Emergency Workshop

 

(ii)        To agree the Terms of Reference and Membership of the Climate Emergency Advisory Group

 

AttachmentSize
PDF icon Agenda 9 - Climate Emergency.pdf161.78 KB
 

10

INTERNAL AUDIT

(i)  To receive a report from the recent visit of the Internal Auditor regarding the review of the Council’s tendering processes

(ii) To review the effectiveness of the Internal Auditor

AttachmentSize
PDF icon Agenda 10 (i)- Shrewsbury TC Tender Audit report 2019-20.pdf106.37 KB
File Agenda 10ii - Review of effectiveness of internal auditor.xlsx14.48 KB
PDF icon Agenda 10 (ii) - Review effectiveness of Internal Audit.pdf84.13 KB
 

11

RISK MANAGEMENT

To review the Council’s Risk Management Strategy in readiness for the end of year accounts and Annual Report preparation, including:

 

(i)         Risk Management Strategy

 

(ii)        Risk Management Action Plan

 

(iii)       Counter Fraud & Corruption Strategy

AttachmentSize
PDF icon Agenda 11 - Risk Management.pdf111.24 KB
PDF icon Agenda 11 (i) -Risk Management Strategy.pdf256.89 KB
PDF icon Agenda 11(iii) - Counter Fraud & Corruption Strategy.pdf198.11 KB
 

12

INVESTMENT STRATEGY

To review the Council’s Investment Strategy

AttachmentSize
PDF icon Agenda 12 - Annual Investment Strategy 2020-21.pdf468.39 KB
Word Document