Finance and General Purposes Committee

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Meeting Date: 
Monday, 4 February, 2019 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, N Laurens, Mrs J Mackenzie, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 04 February 2019 at 6pm in room SGH020 at the Guildhall, Frankwell Quay, in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

APOLOGIES

To receive and accept apologies for absence.

 

2

DECLARATIONS OF PECUNIARY INTERESTS

To receive Declaration of Interests in accordance with the Code of Conduct.

 

3

MINUTES OF THE LAST MEETING

To approve the minutes of the meetings held on 14 January 2019.

AttachmentSize
File Agenda 3 - Previous Finance Minutes 19.01.14.docx24.9 KB
 

4

MATTERS ARISING FROM PREVIOUS MEETINGS

 

5

GRANTS

(i)   To receive an update of money granted through:

 

a)  Community Grant Fund

b)  Councillor Grant Fund

 

(ii)    To consider applications received:

 

Shrewsbury Athletic Club

Purchase of a replacement High Jump Landing Bed

£1000

Shrewsbury Morris Dancers

 

Shrewsbury Giant – Street Theatre piece

£5000

Shrewsbury & Oswestry Crucial Crew

Crucial Crew Activities 2019

£1000

Meta4 Dance Company

“21” – project aimed to raising awareness for individuals living with learning difficulties in and around the Shropshire area.

£750

 

Shrewsbury Street Pastors

 

Training for Street Pastors

£2300

Shrewsbury Food Hub

 

Nutritious Frozen Food

£1000

Shrewsbury Book Festival

 

Square Event

£1100

 

(iii)    To finalise the Grant Funding Programme for 2019/20 Financial Year

AttachmentSize
PDF icon Agenda 5.1 - Grant summary.pdf184.27 KB
PDF icon Agenda 5.2 - Shrewsbury Athletic Club Community Grant.pdf331.21 KB
PDF icon Agenda 5.2 - Shrewsbury Morris Dancers - Community Grant.pdf429.99 KB
PDF icon Agenda 5.2 - Crucial Crew Community Grant.pdf255.44 KB
PDF icon Agenda 5.2 - Meta4Dance Community Grant.pdf457.87 KB
PDF icon Agenda 5.2 - Street Pastors - Community Grant.pdf360.53 KB
PDF icon Agenda 5.2 - Food Hub - Community Grant.pdf306.9 KB
PDF icon Agenda 5.2 - Bookfest Community Grant.pdf329.07 KB
 

6

PAYMENTS

To approve the payments schedules for the period 1 December 2018 – 31 January 2019.

AttachmentSize
PDF icon Agenda 6 - Schedule of payments.pdf730.27 KB
 

7

QUARTER 3 MANAGEMENT ACCOUNTS

To receive a report on the Quarter 3 Management Accounts.

AttachmentSize
PDF icon Agenda 7i - Qtr 3 accounts.pdf125.88 KB
PDF icon Agenda 7ii - Q3 Report.pdf123.03 KB
 

8

RISK MANAGEMENT

To review the Council’s Risk Management Strategy in readiness for the end of year accounts and Annual Report preparation, including:

 

(i)         Risk Management Strategy

(ii)        Risk Management Action Plan

(iii)       Counter Fraud & Corruption Strategy

AttachmentSize
Microsoft Office document icon Agenda 8 (i) -Risk Management Strategy.doc77 KB
PDF icon Agenda 8 (ii) - Risk Management Action Plan.pdf5.22 MB
Microsoft Office document icon Agenda 8 (iii) - Counter Fraud & Corruption Strategy.doc92.5 KB
 

9

INTERNAL AUDITOR

(i)         To review the effectiveness of the Internal Auditor

(ii)        To agree the 5-year plan for Internal Audit

 

10

INVESTMENT STRATEGY

To review the Council’s Investment Strategy.

AttachmentSize
PDF icon Agenda 10 - Investment Strategy.pdf469.47 KB
 

11

MEDIUM TERM FINANCIAL PLAN & PROGRESSING THE BUDGET AND CAPITAL PROGRAMME

To review the process for the development of a Medium Term Financial Plan and the delivery of the Capital Programme.

AttachmentSize
Microsoft Office document icon Agenda 11 - MTFP.doc170.5 KB
Word Document