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Full Council

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SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To All Members of the Council

Dear Councillors

You are hereby summoned to attend the meeting of the Shrewsbury Town Council scheduled to take place at Council Chamber, Shirehall on Monday 27 June 2022 at 6.00pm, in order to transact the following business

Helen Ball
Town Clerk

Meeting Agenda Items

  • 1WELCOME FROM THE MAYOR

  • 2ROLL CALL

  • 3APOLOGIES FOR ABSENCE

  • 4DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE CODE OF CONDUCT

  • 5MINUTES OF COUNCIL

    To approve the Minutes of the Town Council Meeting held on 8 June 2022.

    Attachments:

  • 6MATTERS ARISING

    • Re Min 86/21 – West Midlands Ambulance Station Mercian Road – letter from the Council to West Midlands Ambulance Service NHS Foundation Trust and subsequent reply
    • Re Min 107/21(iv) – North West Relief Road – letter from the Council to the Secretary of State to the Department of Transport and subsequent reply

    Attachments:

  • 7GREENFIELDS RECREATION GROUND

    (i) To consider the report of the four Group Leaders in relation to the resolution passed at the 8 June 2022 Full Council meeting; namely:

    That Shrewsbury Town Council resolves to:
    Accept the findings of the Redfern Report and in doing so unreservedly apologises to the residents of Greenfields, members of the GCG and the wider Shrewsbury community for our failure to properly identify the legal status of the land referred to as “the Site” and for our failures to adequately communicate and consult with them.

    In doing so we instruct the four group leaders to make recommendations to our next meeting on June 27th on:
    1. means by which the Site can be returned to public ownership and made available as a public amenity,
    2. the establishment of a process for mediation as referred at paras (e) and (f) of the Report,
    3. an appropriate process for dealing with inadequacies in our policy and procedures recognised within the report and
    4. establishing an internal process, supported by expert advice, to identify those issues not dealt with in the Report as noted in the Post-script (Page 103).

    (ii) Suspension of Standing Orders

    To resolve to suspend Standing Orders to allow any public comments.

    (iii) Public Questions/Comments

    To receive any public questions/comments in relation to 7(i).

    (iv) Reconvening of Standing Orders

    To resolve to reconvene Standing Orders to allow the meeting to proceed.

    Attachments:

  • 8ANNOUNCEMENTS

    (i) To receive any announcements from the Mayor & Deputy Mayor’s recent engagements

    (ii) To receive any announcements from the Mayor and Town Clerk

    • Queens Baton Relay – 18 July 2022
    • Britain in Bloom Judging – 26  July 2022
    • Royal Yeomanry Freedom Parade – 30 July 2022

    Attachments:

  • 9PUBLIC QUESTIONS/COMMENTS

    To receive any questions from Members of the Public, notice of which has been given in accordance with the Town Council’s Standing Orders.

  • 10QUESTIONS FROM MEMBERS

    To receive any questions from Members, notice of which has been given in accordance with the Town Council’s Standing Orders.

  • 11RIVER SEVERN

    James Jesic, Managing Director Severn Trent Water will attend the meeting to discuss sewage issues affecting the River Severn in Shrewsbury.

    Attachments:

  • 12RIVERSIDE DEVELOPMENT

    Tim Pritchard, Shrewsbury Programme Manager Shropshire Council will present an overview of proposed works in the Riverside Area of Shrewsbury.

  • 13MOTIONS

    (i) Shrewsbury Town Council Residents’ survey and Visioning – Presented by Councillor Rob Wilson

    (ii) Flag Flying – Presented by Councillor Alex Wagner

    Attachments:

  • 14END OF YEAR ACCOUNTS & SUPPORTING STATEMENTS

    (i) In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the following documents in relation to the 2020/21 End of Year Accounts in readiness for submission to the External Auditor:

    i. Annual Report
    ii. Statement of Accounting Policies
    iii. Annual Governance Statement
    iv. Income & Expenditure Account
    v. Statement of Movement of Reserves
    vi. Balance Sheet

    (ii) In accordance with the Accounts & Audit Regulations 2011, Members are required to approve the Annual Return, including

    i. Section 1 – Annual Governance Report for 2020/21
    ii. Section 2 – Annual Accounting Statements for 2020/21

    Attachments:

  • 15COMMITTEE NOMINATIONS

    The Liberal Democrat Group have requested the following amendments:
    • That Councillor Vasmer replaces Councillor Davies on the Finance & General Purposes Committee
    • That Councillor Davies becomes a substitute on the Finance & General Purposes Committee

  • 16OUTSIDE BODIES

    The Liberal Democrat Group have requested that Councillor Wagner fills the Vacant Helicopter Liaison Group

  • 17FINANCE & GENERAL PURPOSES COMMITTEE

    To receive and adopt the Minutes of the informal Finance & General Purposes Committee Meeting held on:

    (i) 4 April 2022 (Informal Notes)
    (ii) 6 June 2022 (Informal Notes)
    (iii) Shropshire Council Housing Allocation Policy Letter

    Attachments:

  • 18RECREATION & LEISURE COMMITTEE

    To receive and adopt the Minutes of the informal Recreation & Leisure Committee Meeting held on 4 May 2022.

    Attachments:

  • 19PLANNING COMMITTEE

    To receive and adopt the Minutes of the informal Planning Committee Meetings held on:

    (i) 5 April 2022 (Informal Notes)
    (ii) 26 April 2022 (Informal Notes)
    (iii) 17 May 2022 (Informal Notes)
    (iv) 7 June 2022 (Informal Notes)

    Attachments:

  • 20CLIMATE CHANGE COMMITTEE

    To receive and adopt the minutes of the informal Climate Change Committee Meeting held on 31 March 2022.

    Attachments:

  • 21COMPLAINTS COMMITTEE

    To receive and adopt the Minutes of the informal External Complaints Committee Meeting held on 31 March 2022.

    Attachments:

  • 22WORKING GROUPS

    To receive and adopt the Minutes of the recent Working Group Meetings held on:

    (i) Youth Working Group – 5 April 2022 chaired by Councillor Pam Moseley

    (ii) Joint Consultative Committee – 6 April 2022 chaired by Councillor Mosley

    (iii) Health & Wellbeing Working Group – 3 May 2022 chaired by Councillor Halliday

    (iv) Quarry Working Group – 19 May 2022 chaired by Councillor Mosley

    Attachments:

  • 23ANNUAL TOWN MEETING

    (i) To receive and accept the Minutes of the Annual Town Meeting held on 25 April 2022.
    (ii) To consider any actions the Town Council needs to undertake in light of discussions and resolutions at the Annual Town Meeting

    Attachments:

  • 24EXECUTIVE DECISIONS

    To receive and adopt the list of Executive Decisions made between 15 March 2022 – 17 June 2022 in accordance with Minute 74/20 of Finance & General Purposes Committee of the 12 April 2021.

    Attachments:

  • 25DELEGATED AUTHORITY

    It is recommended by the Finance & General Purposes Committee that the delegated authority granted to the Town Clerk on the 12 April 2021 (Min 74/20) be withdrawn and that all Standing Committee Meetings going forward now follow the provisions of the Local Government Act 1972 and revert to physical meetings.

  • 26FREEDOMS OF THE TOWN

    (i) HMS Talent – That in light of the recent de-commissioning of HMS Talent from the Royal Navy, Shrewsbury Town Council confers upon the Commanding Officer and all Ranks its debt of thanks for their friendship and citizenship of Shrewsbury since it was granted Freedom Rights on 7th June 2002 and invites the boat’s company to exercise its Freedom of Entry to the town one last time with swords drawn, bayonets fixed, drums beating and bands playing.

    (ii) Royal Yeomanry – The Mayor & Councillors of Shrewsbury Town Council hereby confer upon the Royal Yeomanry the Honorary Freedom of the Town of Shrewsbury and all privileges, honours and distinction of marching through the streets of Shrewsbury on ceremonial occasions with bayonets fixed, standards flying and bands playing; in recognition of the long association and cordial relations which have existed between the town and the Regiment and the work of the British Army in helping to defend the interests of the United Kingdom.

    Attachments:

  • 27EXCLUSION OF THE PUBLIC

    To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

  • 28PERSONNEL COMMITTEE

    To receive and adopt the Minutes of the informal Personnel Committee Meeting held on 12 April 2022.