Finance and General Purposes Committee

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Meeting Date: 
Monday, 9 April, 2018 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, P Gillam, N Laurens, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 09 April 2018 at 6.00pm in room SGH020 at the Guildhall, Frankwell Quay, in order to transact the following business.
 

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

APOLOGIES

To receive and accept apologies for absence.

 

2

DECLARATIONS OF INTEREST

To receive Declaration of Interests in accordance with the Code of Conduct

 

3

MINUTES OF THE LAST MEETING

To approve the minutes of the meetings held on 5 February 2018.

AttachmentSize
File Agenda 3 Previous Minutes 18.02.05 - Finance.docx29.61 KB
 

4

MATTERS ARISING FROM PREVIOUS MEETINGS

 

5

PAYMENTS

To approve the payments schedules for the period 1 February 2018 – 31 March 2018.

AttachmentSize
PDF icon Agenda 5 - schedule of payments.pdf1.58 MB
 

6

RECEIPTS

To note the following receipts:
 

(i)    Precept - £1,097,906.00
 

(ii)   Neighbourhood Fund - £275,509.78

 

7

QUARTER 4 MANAGEMENT ACCOUNTS

To receive a report on the Quarter 4 Management Accounts ahead of the closure of the 2017/2018 accounts.

 

8

PREPARATION FOR END OF YEAR ACCOUNTS

To receive the timetable for the preparation and approval of the Annual Accounts for 2017/18.

AttachmentSize
Microsoft Office document icon Agenda 8 - End of year accounting.doc158 KB
 

9

INTERNAL AUDIT

(i)    To receive the Interim Audit Report for the 2017/18 financial year following the recent visit by the Town Council’s Internal Auditor;

 

(ii)   To review the Effectiveness of the Auditor;

 

(iii)  To retain Auditing Solutions as Internal Auditor for the 2018/19 financial year

AttachmentSize
Microsoft Office document icon Agenda 9.1 Shrewsbury TC Interim update report 2017-18.doc71 KB
Microsoft Office document icon Agenda 9ii - Review effectiveness of Internal Audit.doc157.5 KB
File Agenda 9ii - Review of effectiveness of internal auditor.xlsx14.49 KB
 

10

GRANTS

To review the Grant Funding Programme for 2018/19 Financial Year.

AttachmentSize
Microsoft Office document icon Agenda 10 Community Grants Application Form.doc378 KB
Microsoft Office document icon Agenda 10 Community Grants Guidance Notes 2017.doc51.5 KB
Microsoft Office document icon Agenda 10 Local Councillor Grant Guidelines.doc35 KB
Microsoft Office document icon Agenda 10 Local Councillor Grants Application Form 2016.doc373 KB
 

11

FUNDING AVAILABLE

To receive an update on the various funding pots retained by the Town Council and consider the use of these funds.

AttachmentSize
Microsoft Office document icon Agenda 11 - Funds Available.doc168 KB
 

12

GDPR

To receive an update on the General Data Protection Regulations and proposals to meet compliance by 25th May 2018.

AttachmentSize
Microsoft Office document icon Agenda 12 - GDPR.doc192 KB
File Agenda 12 - GDPR NALC Tool Kit.docx599.56 KB
 

13

COUNTRYSIDE LAND

To receive further details regarding the plans and costing for redevelopment of Monkmoor Meadows and consider what level of matchfunding would be required to access ERDF funding.

AttachmentSize
PDF icon Agenda 13 2018.02.22 Monkmoor Meadows RIBA 3 Proposals.pdf11.74 MB
 

14

Tile Mural For Shrewsbury Railway Station

To consider providing funding to support the erection of a tile mural at Shrewsbury Railway Station, to commemorate the 100th Anniversary of William Owen's death. 

AttachmentSize
File Agenda 14 - The Send Off Mural Proposal.docx894.15 KB
 

15

EXCLUSION OF THE PUBLIC

To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

 

16

ACQUISITION & DISPOSAL OF LAND

To approve the following:

 

(i)         Disposal of Land off Wenlock Road;

 

(ii)        Sale of a strip of land of Lanesfield to a resident

 

(iii)       Offer for land at Barge Gutter

Word Document