Finance and General Purposes Committee

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Meeting Date: 
Monday, 15 October, 2018 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, N Laurens, Mrs J Mackenzie, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 15 October at 6pm, room SGH019 at the Guildhall, Frankwell Quay, in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

APOLOGIES

To receive and accept apologies for absence.

 

2

DECLARATIONS OF PECUNIARY INTERESTS

To receive Declaration of Interests in accordance with the Code of Conduct.

 

3

MINUTES OF THE LAST MEETING

To approve the minutes of the meetings held on 30 July 2018.

AttachmentSize
File Agenda 3 Previous Finance Minutes 18.07.30.docx32.07 KB
 

4

MATTERS ARISING FROM PREVIOUS MEETINGS

 

5

PAYMENTS

To approve the payments schedules for the period 1 August 2018 – 30 September 2018.

AttachmentSize
PDF icon Agenda 5 - Schedule of Payments.pdf2.88 MB
 

6

QUARTER 2 ACCOUNTS

To receive an update on the Quarter 2 Accounts.

AttachmentSize
PDF icon Agenda 6i - Accounts report Q2.pdf126.5 KB
PDF icon Agenda 6ii - Accounts Q2.pdf122.79 KB
 

7

AUDITORS

            (i)         To receive details of the External Audit for the 2017/18 financial year

 

            (ii)        To receive details of the Internal Audit for the 2018/19 financial year

AttachmentSize
PDF icon Agenda 7i - External auditor 17-18.pdf272 KB
 

8

COMMUNITY GRANT FUND

To update members on the recent notification of insolvency of Home Start Shropshire and the implications for delivering the project for which they received grant funding.

 

9

EXPANSION OF THE IN-HOUSE ENGINEERING FUNCTIONS

To consider a report into options to expand the in-house engineering functions to improve operational efficiency.

 

10

BIG TOWN PLAN

To update members on the outcome of the recent consultation into the Big Town Plan Masterplan and consider the level of Town Council involvement over the next three years.

 

11

BUDGET PREPARATION FOR THE 2019/20 FINANCIAL YEAR

To formalise the process for the preparation of the Budget for the next financial year.

 

12

TENDER PROPOSALS

To receive details of the Dignity Tender Specification for the provision of Grounds Maintenance at Emstrey Crematorium and consider whether the Town Council wishes to tender.

           

 

13

INVEST TO SAVE – ENERGY EFFICIENCY PROGRAMME AT THE MARKET HALL

To receive details of Shropshire Council’s proposals to invest in energy efficiency projects at the Market Hall, accessing ERDF Sustainable Energy for Public Buildings (SEPuBu), approve works that would affect the Town Council’s area of responsibility and consider.

 

14

EXCLUSION OF THE PUBLIC

To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

 

15

SUNDAY MARKET

To receive an update regarding the Sunday Market Agreement & Financing.

 

16

HILLS LANE TOILETS

To update on negotiations regarding an extension to the current lease which is due to expire.

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