Finance and General Purposes Committee

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Meeting Date: 
Monday, 4 June, 2018 - 18:00

SHREWSBURY TOWN COUNCIL
Riggs Hall
The Library
Castle Gates
Shrewsbury
SY1 2AS

To Members of the Finance & General Purposes Committee

Councillors P Adams, Mrs H Fraser, P Gillam, N Laurens, Mrs P Moseley, A Mosley, A Phillips and H Taylor.

Cc All other members of the Council for information

Dear Councillor

You are hereby summoned to attend the meeting of the Town Council’s Finance & General Purposes Committee scheduled to take place on Monday 04 June at 18:00 at the Guildhall, Frankwell Quay, in order to transact the following business.

Helen Ball
Town Clerk

Meeting Agenda Items

# Item
 

1

Apologies

To receive and accept apologies for absence.

 

2

Declarations of Pecuniary Interests

To receive Declaration of Interests in accordance with the Code of Conduct.

 

3

Minutes of the Last Meeting

To approve the minutes of the meetings held on 2 May 2018.

AttachmentSize
File Agenda 3 - Previous Finance Minutes 18.05.02.docx16.84 KB
 

4

Matters Arising from Previous Meetings

 

5

Payments

To approve the payments schedules for the period 1 April 2018 – 31 May 2018.

 

6

End of Year Accounts

To recommend to Council in accordance with the Accounts & Audit Regulations 2011 and subject to sign-off by the Internal Auditor, the approval of the annual accounts. 

 

(i)         Annual Report

(ii)        Statement of Accounting Policies

(iii)       Annual Governance Statement

(iv)       Income & Expenditure Account

(v)        Statement of Movement of Reserves

(vi)       Balance Sheet

(vii)      Annual Return

 

7

Consultations

To consider Town Council Responses to the following:

 

(i)         HM Government Consultation – Powers for dealing with unauthorised development and encampments

 

https://www.gov.uk/government/consultations/powers-for-dealing-with-unauthorised-development-and-encampments

 

(ii)        West Mercia Officer of the Police & Crime Commissioner – Town & Parish Council Survey

 

https://www.westmercia.police.uk/article/45048/Communities-Asked-for-Feedback-on-Local-Policing

 

(iii)       Shropshire Council - Additional Car Parking Proposals

 

http://www.shropshire.gov.uk/get-involved/shropshire-council-s-parking-strategy-additional-proposals/    

 

(iv)        Future Fit - future of hospital provision

 

http://nhsfuturefit.org/useful-documents/draft-public-consultation-documents

AttachmentSize
PDF icon Agenda 7.1 - Unauthorised Encampments Consultation.pdf440.88 KB
Microsoft Office document icon Agenda 7.2 - West Mercia OPCC - Town and Parish Council Survey.doc209.5 KB
 

8

GDPR

To receive an update on the General Data Protection Regulations and proposals to meet compliance by 25th May 2018.

 

9

Hills Lane

To consider possible upgrades to the Hills Lane Toilets to address unauthorised usage and further consider an extension to the current lease which is due to expire.

 

10

Information and Signage

(i)         To receive an update on plans for Geosensing monitors to be put in key Town Council locations

 

(ii)        To consider signage and information boards for the Library Grounds

 

(iii)       To receive an update on wayfinding.

 

11

Big Town Plan

To receive an update on progress of the Big Town Plan work.

 

12

Exclusion of the Public

To consider exclusion of the Press & Public on the grounds that the consideration of the following items may involve the likely disclosure of confidential information (s1(2) Public Bodies (Admission of Meetings) Act 1960).

 

13

Sunday Market

To receive an update regarding the Sunday Market Agreement & Financing.

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